This video outlines the steps to obtain and manage the Outside Use Report, including enabling notifications and accessing relevant data within the EMR system.
Key Steps
Step 1: Accessing the Outside Use Report 0:12
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Navigate to Administration.
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Click on Billing on the left side.
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Select MCEDT Mailbox.
Step 2: Downloading the Report 0:24
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Click on Download New Files (in green) to retrieve new reports.
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Your Outside Data Use Report will start with the letter L, followed by the month and OU for outside use.
Step 3: Opening the Report 0:46
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Click directly on the L file to open it.
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Load the information into your EMR.
Step 4: Archiving the Report 1:04
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Close the report after loading.
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To archive, click the checkbox next to the report and then click on the Archive button.
Step 5: Enabling Outside Use Icon 1:30
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Go to Schedule Management.
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Click on Display Settings.
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Enable Disable Outside Use Icon by clicking Yes and then Save.
Step 6: Refreshing the Schedule 1:56
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Navigate back to your schedule and refresh the page.
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The outside use icon should now be displayed on scheduled appointments.
Step 7: Accessing Outside Use Data 2:06
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Hover over the outside use icon to see its status.
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Access the outside use data from the patient's chart via the Master Record or Clinical Chart.
Step 8: Enabling Encounter Notifications 3:06
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Go to Administration and select E-chart on the left.
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Click on E-chart Settings.
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Enable Display Recorded Outside Use in Encounter Roll by clicking Yes and then Save.
Step 9: Checking Encounter Notifications 3:38
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In the clinical chart, check for the notification highlighted in red indicating outside use.
Cautionary Notes
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Ensure that you have the necessary permissions to access and modify settings in the administration panel.
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Always verify that the report is correctly loaded into the EMR before archiving it.
Tips for Efficiency
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Regularly check for new reports to stay updated on outside use data.
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Familiarize yourself with the layout of the EMR to quickly navigate to the required sections.