Private Billing codes allow users to create invoices using '3rd party' service codes that are not associated nor submitted to the MOH for billing.
Please see instructions below on how to Add/Edit a Private Billing Code, as well as how to add a Private Billing code into a Billing Form to appear as a shortcut in the invoice.
Adding a Private Billing Code:
- Navigate to Administration (at the top)
- Select Billing > Manage Private Billing Code
- Input desired name into Private Code field click Search to see if code is available
- The message "It is a NEW service code" will appear indicating you can proceed
- Input desired description, Fee, and Issued Date. Select "Add HST" if desired.
- Click Save
Editing a Private Billing Code:
- Navigate to Administration (at the top)
- Select Billing > Manage Private Billing Code
- Select desired billing code from the dropdown at the top
- Click Edit
- Modify fields as desired
- Click Save
Adding a Private Billing code to a Billing Form:
- Navigate to Administration
- Select Billing > Manage Billing Form
- Click on the service code radio button, select desired form to edit from drop down (eg. PRIVATE), click Manage
- There are three columns on a billing form with 20 fields each. Private billing codes are identified in OSCAR with an underscore ( _ ) in the beginning of their name.
To add a code, type in desired billing code into an available field on the left with an underscore in the beginning of the billing form code.
For example, if the code of the private billing form is TEST1, it must be entered as _TEST1 in the Manage Billing Form section. (see screenshot below) - Insert a number character to the right of the private billing code representing its order in the form (eg. 3 would mean it would appear as the third selection in that column)
- Continue entering billing codes as desired.
- Click Update (at the bottom) when finished to save.
- Wait for page to update.
